Self-Helpapedia

Powerful techniques to optimize your emotions, beliefs, and behaviors

Time Management and Organizing Your Life

Here is a list of organizing your life and time management methods:

Buy an organizer which contains a calendar with easy to write in spaces. Make use of it.

Know your goals and priorities. Have them recorded somewhere where they can be examined.

Be well acquainted with your resources so you can quickly draw upon them.

You will accomplish more of your priorities and do a better job on them if you start the day with a good breakfast. Eat well, sleep well, and find time to exercise.

Learn how to estimate how much time it takes to complete a project. This helps with utilizing time to best advantage.

Your daily calendar/organizer should reflect goals and priorities.

You can create more time by getting up early and learning to delegate where possible.

Keep updated records. Use an electronic filing system if possible.

Do an activity audit. Keep an activity log to see where you're wasting time. Write down the times that you begin and end an activity.

Know what wastes your time and cut back on these activities. Unexpected visitors, TV, poor delegation, endless meetings etc.

Be prepared to handle the unexpected. Figure the unexpected into your time estimates. The unexpected usually occurs.

Set limits and say, "No."

Live efficiently where possible. Pass off activities that can be easily delegated. Combine mindless activities where you don't need to be terribly accurate. Exercise while watching TV.

If you have to wait, find things to do during waiting.

If possible, get some of tomorrow’s tasks done today.

Avoid self-pressuring.  No telling yourself to hurry, hurry or it MUST be done now.

Avoid wasting time on decisions between equally valuable alternatives. Flipping a coin works on tight decisions.

Manage your mail. Set time aside for correspondence.

Use the phone or email over the letter if possible.

Block out distractions on important activities. No phone calls. No email responses. No visitors.

If you have a tight deadline--put out the "do not disturb" sign.

Have brief and doable daily "to do" lists. Do what's most important first. Can any of it be delegated?

Avoid multi-tasking unless it involves two mindless tasks like faxing one item while printing out another.  Multi-tasking can be stressful and can lead to errors.

Have some rest and recoup times sandwiched in between scheduled activities.

Avoid overbooking yourself.

Use travel as productive times. Have a laptop or book ready.

Dump things you don't need. Send your excess stuff to Goodwill or the Salvation Army.

Organize important references so you can easily locate them.

Plan vacations in advance.

Set specific times for important chores and follow through.

Keep an updated phone and email list.

Don't forget to have some fun in between your robotic adventures.

Take care, Steve

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